Required fields are marked with asterisks (*)

Rent a Meeting Room

All meeting room bookings are subject to availability and will be confirmed by library staff upon receipt of your application. Be sure to read our Rental Regulations before submitting a booking.

Consent - Please read carefully

By completing the following form, I confirm that I have read the Rental Regulations and agree to abide by those regulations as set out by the Haldimand County Public Library Board.

Waiver and Indemnity
In consideration of acceptance of being permitted to use the requested meeting room, I (we) agree to indemnify Haldimand County Public Library Board and Haldimand County, their respective agents, officials, servants and representatives from and against all claims, actions, costs and expenses and demands in respect to death, injury, loss or damage to person or property, howsoever caused, arising out of or notwithstanding that the same may have been contributed to or occasioned by the negligence of the said entities, or any of the agents, officials, servants, or representatives of said entities.

Acknowledgement

I have read the above and understand that in receiving permission to use the requested room(s), according to the meeting room rules and regulations, I am (we are) assuming the risks associated with doing so.

For more information about our meeting rooms, including capacity, size, amenities etc., please visit the Meeting Room Rental page.

Applicant Information

First Name

Last Name

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Address

Phone

Name of organization (if applicable)

Rental date(s) and time(s)

Click the "Add" button to enter additional dates/times.

Please note your total booking time must also include all setup and take-down/cleaning time required.

Date Required

Time In

Time Out

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Meeting/Event Details

Title of event

Briefly describe the activities

Number of people attending

Provide details on any special requests such as room setup, audio/visual equipment requirements, etc.

For definitions of rental rate types, see our Meeting Room Rentals page.

Organizational invoice required?

I am completing this form as a representative for an organization that requires an invoice to pay for this booking.